Procurement Forms
Form Name |
Description |
Attachment Download |
| Procurement/Expenditure Authorization Form | (Use this form when requesting prior approval for all General Fund expenditures greater than $50,000 for potential contracts, contract renewals, contract extensions, purchases, and expenditures from existing State of Arizona contracts. Complete sections 1, 3, 4 & 5 of the form and return the form via email to your AZDEMA contracting representative). | Form |
| Sole Source Procurement Request | (Use this form when requesting a sole source procurement. Return the completed form to your DEMA/State Purchasing and Contracting representative to appropriately post the request on the State Procurement Office web site in accordance with A.R.S.) | Form |
| Emergency/Impracticable Procurement Request | (Use this form when requesting an Emergency/Impracticable procurement. Return the completed form to your DEMA/State Purchasing and Contracting representative) | Form |
| Off-Contract Procurement Request | (Use this form when requesting an Off-Contract procurement. Return the completed form to your DEMA/State Purchasing and Contracting representative) | Form |
| Vendor Performance Report/Complaint Form | (Use this form when making a formal complaint about a State/DEMA contractor or documenting positive performance of a contractor. Return the completed form to your DEMA/State Purchasing and Contracting representative) | Form |
| Purchase Order/Requisition Modification Request | (Use this form when requesting a modification, increase, decrease or change to a BuySpeed requisition or purchase order. Return the completed form to your DEMA/State Purchasing and Contracting representative) | Form |
| Arizona Substitute W-9 | (Vendors: Use this form when registering as a State of Arizona vendor. Fax the completed form to (602) 267-2576) | Form |
| AIA Contract Documents in PDF Format | (Use this link to access Arizona Department of Administration (General Services Division) AIA Forms, Contract Documents, etc.) | Access Form |
| Purchasing Card (p-card) Missing Receipt Affidavit | (Use this form if you are missing a receipt for a purchase made with your p-card. This affidavit must be forwarded (with the reconciled statement of p-card purchasing activity) to the DEMA p-card adminstrator.) | Form |
| Purchasing Card (p-card) Cardholder Information and Request Form | (Use this form to request a purchasing card.) | Form |

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