Procurement Forms

 

Form Name
Description
Attachment Download
Procurement/Expenditure Authorization Form (Use this form when requesting prior approval for all General Fund expenditures greater than $50,000 for potential contracts, contract renewals, contract extensions, purchases, and expenditures from existing State of Arizona contracts. Complete sections 1, 3, 4 & 5 of the form and return the form via email to your AZDEMA contracting representative). Form
Sole Source Procurement Request (Use this form when requesting a sole source procurement. Return the completed form to your DEMA/State Purchasing and Contracting representative to appropriately post the request on the State Procurement Office web site in accordance with A.R.S.) Form
Emergency/Impracticable Procurement Request (Use this form when requesting an Emergency/Impracticable procurement. Return the completed form to your DEMA/State Purchasing and Contracting representative) Form
Off-Contract Procurement Request (Use this form when requesting an Off-Contract procurement. Return the completed form to your DEMA/State Purchasing and Contracting representative) Form
Vendor Performance Report/Complaint Form (Use this form when making a formal complaint about a State/DEMA contractor or documenting positive performance of a contractor. Return the completed form to your DEMA/State Purchasing and Contracting representative) Form
Purchase Order/Requisition Modification Request (Use this form when requesting a modification, increase, decrease or change to a BuySpeed requisition or purchase order. Return the completed form to your DEMA/State Purchasing and Contracting representative) Form
Arizona Substitute W-9 (Vendors: Use this form when registering as a State of Arizona vendor. Fax the completed form to (602) 267-2576) Form
AIA Contract Documents in PDF Format (Use this link to access Arizona Department of Administration (General Services Division) AIA Forms, Contract Documents, etc.) Access Form
Purchasing Card (p-card) Missing Receipt Affidavit (Use this form if you are missing a receipt for a purchase made with your p-card. This affidavit must be forwarded (with the reconciled statement of p-card purchasing activity) to the DEMA p-card adminstrator.) Form
Purchasing Card (p-card) Cardholder Information and Request Form (Use this form to request a purchasing card.) Form